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Evidence Guide: BSBINS516 - Undertake cataloguing activities

Student: __________________________________________________

Signature: _________________________________________________

Tips for gathering evidence to demonstrate your skills

The important thing to remember when gathering evidence is that the more evidence the better - that is, the more evidence you gather to demonstrate your skills, the more confident an assessor can be that you have learned the skills not just at one point in time, but are continuing to apply and develop those skills (as opposed to just learning for the test!). Furthermore, one piece of evidence that you collect will not usualy demonstrate all the required criteria for a unit of competency, whereas multiple overlapping pieces of evidence will usually do the trick!

From the Wiki University

 

BSBINS516 - Undertake cataloguing activities

What evidence can you provide to prove your understanding of each of the following citeria?

Construct bibliographic descriptions

  1. Identify and apply relevant standards and accepted variations when cataloguing material
  2. Create original catalogue records for a variety of formats and check authority files following relevant standards
  3. Confirm created records include sufficient and relevant access points for ease of retrieval by catalogue users
  4. Construct descriptions to suit customer needs according to automated system and organisational procedures
  5. Create item record and statement of holdings
Identify and apply relevant standards and accepted variations when cataloguing material

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Create original catalogue records for a variety of formats and check authority files following relevant standards

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Confirm created records include sufficient and relevant access points for ease of retrieval by catalogue users

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Construct descriptions to suit customer needs according to automated system and organisational procedures

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Create item record and statement of holdings

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Coordinate location, retrieval and transfer of bibliographic information and records

  1. Search own cataloguing database and identify availability of existing bibliographic records for same or similar items
  2. Search external catalogues or databases, locate suitable bibliographic records, download and create copy catalogue records in local system
  3. Download and upload bibliographic records to local system in line with organisational techniques and procedures
Search own cataloguing database and identify availability of existing bibliographic records for same or similar items

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Search external catalogues or databases, locate suitable bibliographic records, download and create copy catalogue records in local system

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Download and upload bibliographic records to local system in line with organisational techniques and procedures

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Edit bibliographic records

  1. Check downloaded bibliographic records for accuracy and compliance with local cataloguing procedures
  2. Edit downloaded records according to system and organisational procedures
  3. Add item to records and holdings statements
Check downloaded bibliographic records for accuracy and compliance with local cataloguing procedures

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Edit downloaded records according to system and organisational procedures

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Add item to records and holdings statements

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Maintain cataloguing records

  1. Undertake relevant catalogue maintenance to preserve integrity of local database
  2. Identify the need for authority records according to organisational policies and procedures
  3. Consult with relevant stakeholders regarding cataloguing issues or problems and take required action
Undertake relevant catalogue maintenance to preserve integrity of local database

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Identify the need for authority records according to organisational policies and procedures

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Consult with relevant stakeholders regarding cataloguing issues or problems and take required action

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Assessed

Teacher: ___________________________________ Date: _________

Signature: ________________________________________________

Comments:

 

 

 

 

 

 

 

 

Instructions to Assessors

Required Skills and Knowledge

The candidate must demonstrate the ability to complete the tasks outlined in the elements, performance criteria and foundation skills of this unit, including evidence of the ability to:

create at least three catalogue records

edit at least three catalogue records.

In the course of the above, the candidate must:

use current industry systems

complete activities according to organisation policies and procedures.

The candidate must be able to demonstrate knowledge to complete the tasks outlined in the elements, performance criteria and foundation skills of this unit, including knowledge of:

reference cataloguing standards and systems according to organisation policies and procedures

commonly used automated cataloguing systems and shared cataloguing networks

frequently occurring cataloguing problems

principles of bibliographic description and access

methods of preparing original and copy cataloguing records

procedures for maintaining cataloguing records

key aspects of required digital technologies and systems.